All about Teambuilding & Event Management

Some of significant points to organize a successful event and festival (part 2)

Timing is another important element to consider when planning an event.

What time of year should the event be held to best meet the objectives and purposes for which it was organized? On what dates will the event least conflict with other local programs or those of nearby communities? What other local/nearby programs could be incorporated into (rather than in conflict with) a new event? Three nearby community events may be more attractive to tourists than one. How long should the event last-several hours, one day, several days or more?

Choose your date well in advance! Any successful event should be planned at least a year in advance, if possible. Lists of fairs, festivals, and special events are available from the Association of Fairs and Exhibitions, and the regional tourist associations. The sooner you choose your date, the sooner you can start spreading the word about your event.

The weather is a key factor and one which you cannot control. However, by playing the averages, event organizers can pick a time with a reasonably good chance of acceptable weather. Look over the weather trends and plan accordingly.

From the beginning, set an alternate "rain date" or alternate indoor site in the event that bad weather forces a change. Likewise, a lack of snow for winter festivals also requires a contingency plan.

The purpose, theme, name, and date are crucial items for any event, but the committee's work is just getting started once these matters are settled. The budget must be drafted, entertainment planned, and publicity coordinated.

Tip: Don't hesitate to contact other established event organizations - our company Hanoi ETV Media & Travel who have already worked their way through the rules and regulations and know how to avoid the detours and pitfalls. Usually they are more than willing to share their expertise and contacts.

Hanoi ETV Media & Travel is a leading company in Hanoi providing many team building programs and incentives for many groups.

HANOI ETV MEDIA AND TRAVEL JOINT STOCK COMPANY (ETV HANOI., JSC)
Headquarter: 57 Luong Ngoc Quyen street, Hoan Kiem, Hanoi, Vietnam
Office address: 125 Kham Thien street, Ba Dinh, Hanoi, Vietnam
Tel: +84 (4) 3935 2617+84 (4) 3935 2617/ 667 18813/ 3926 4834/ - Fax: +84 (4) 3935 2618
Hotline:  09 6264 1166 (Ms Yen)  (24 hours - 7 days)
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Website: www.hanoiteambuilding.com